Administrative Assistant – 28 Hours

The General Administrative Assistant is responsible for providing clerical and administrative support for the four Regions of Hadassah Florida. This position is based in our Boynton Beach, FL office.

Job Responsibilities

• Answer Phones and direct them to the appropriate person
• Create and update PIF files for four Florida regions
• Create and maintain volunteer directories for four Florida regions.
• Using the appropriate online programs and/or software, maintain segmented email distribution lists for various categories of volunteers and staff.
• As directed by Co-Managing Directors, send eblasts as necessary; monitor open rates, and inform appropriate director of issues.
• Work with PR and Market Associate to distribute newsletters and blast emails to appropriate segments by email and/or USPS.
• Create mail merges of correspondence and labels for printing at local Region offices.
• Perform other duties, as required.

Education and Experience

• BA or 2-3 years equivalent experience

Knowledge, Skills, and Abilities

• Knowledge in intermediate zoom skills
• Proficiency in Microsoft Office products at an advanced level
• Proficiency in Luminate and/or other eblast online applications as determined by local Co-Managing Directors
• Effective interpersonal and organizational skills, both written and oral
• Ability to work in a detail-oriented, precise, organized, and proactive manner.
• Ability to multi-task and work independently
• Ability to handle daily mail including ability to prepare, mail or ship, and receive packages, and move packages up to 20 pounds in weight
• General office skills including answering telephone, maintaining files, etc.
• Other skills as needed.