Administrative Assistant

New York Theological Seminary
Published
August 7, 2019
Location
NY, NY
Job Type
Contact Name (not public)
Craig King
Address
475 Riverside Dr, Suite 500

Description

Job Summary

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist directors and all visitors to NYTS by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, and generally being a helpful and positive presence in the workplace.

Day-to-day office management and support, including (but not limited to) general reception duties, collecting and distributing mail, photocopying, assisting students and other visitors, procuring office supplies, organizing materials in common areas, and ensuring that common areas are kept neat and orderly.

Principal Duties and Responsibilities

  Mentoring for Thriving in Ministry in the City Mentoring Program

  1. Working with Director of Mentoring provide overall management of the 2018-2021 Lilly grant for Mentoring for Thriving in Urban Ministry; tasks include working with the Business Office to monitor monthly expenditures, collecting quarterly short reports on each item of the program, preparing annual reports to the Lilly Endowment
  2. Working with the Director of Mentoring, assist in communicating with candidates for mentor training, coordinating mentor training events, maintaining data base of trained mentors approved by Directors, creating monthly, end of semester and yearly reports, assist in coordinating the yearly mentoring conference and other tasks associated with the effective administration of mentoring program
  3. Provide overall administrative support and coordinating with Director of Mentoring Program to

Doctor of Ministry Program

  1. Working with the Director of the Doctor of Ministry, provide administrative support for the English language tracks (Congregational Ministry, Pastoral Care, Multifaith and Leadership), the Korean Ministries, the Hispanic-Latino/a Ministries, that covers Year 1, Year 2 and Year 3 of the DMin program.
  2. Coordinate with Director annual academic events (Orientations, Resource Days, Hooding Ceremony, Oral Presentations, etc.)
  3. Originate contracts for DMin adjunct faculty, advisors, readers, etc.
  4. Work with Registrar and other departments regarding all DMin related records
  5. Prepare and publish faculty schedules in conjunction with director
  6. Maintain Doctor of Ministry database to include appropriate personal and course information;
  7. Maintain strong communication between Dean of Academic Affairs, faculty, staff, and students; Advisors, Site Teams, Readers, Adjunct Faculty, Alumni/nae, Prospective Students
  8. Assist in maintenance of all DMin budgets items to ensure no overages;

 

Requirements

Knowledge, Skills and Abilities

  • BA degree required.
  • 2+ years of related experience.
  • Computer literacy, knowledge of Microsoft Word, Excel and PowerPoint and ability to learn Innovative Mentoring software.
  • Ability to work in an environment that requires one to handle multiple tasks, organize and prioritize work.
  • Ability to deal within the academic community in a highly professional manner
  • Excellent interpersonal, problem-solving and organizational skills
  • Good communications and public relations skills
  • Excellent writing and proofreading; strong office management skills
  • Flexibility, enthusiasm, and the ability to work with a broad range of constituents
  • Must be a self-starter with the ability to prioritize work effectively, handle multiple projects at any given time, and work well independently
  • Confidentiality essential

How To Apply

Interested candidates should apply by sending resume, cover letter with salary requirements to:  careers@nyts.edu

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