Portland Gay Men’s Chorus
Executive Director – Position Description
Mission Statement: The Portland Gay Men’s Chorus aspires to expand, redefine, and perfect the choral art through eclectic performances that honor and uplift our community and affirm the worth of all people.
Position: Executive Director
Description: The Executive Director (ED) is responsible for the administrative and development functions of the Portland Gay Men’s Chorus and bears this responsibility in collaboration with the Board of Directors. The ED carries out necessary management policies and general business operations of the Corporation, performs special assignments, and is empowered to exercise discretion and independent judgment in performing essential business for the Portland Gay Men’s Chorus. The ED will develop harmonious working relationships within the organization (staff and members) and represent the organization to the wider community, clients, donors, patrons and business associates. The ED will also maintain productive working relationships with GALA and other community choruses.
Time commitment: 1.0 FTE salaried position. Flexible hours, must be able to work some evenings, and weekends.
Compensation: $65,000 - $80,000, depending on experience. Health and dental benefits covered 100%.
Reporting Structure: The Executive Director is appointed by and reports to the Board of Directors, working closely with both the board and the board chair. The ED receives an annual evaluation at the direction of the Board of Directors and overseen by the Board Chair. It includes input from the Board of Directors and other vested parties within the chorus. The ED is responsible for keeping the Board informed of pertinent business and management issues. The ED is a non-voting (ex officio) member of the Board of Directors.
- A minimum of a Bachelor’s Degree or a minimum of five years of proven experience in administration, revenue development, and personnel management, preferably in the arts industry, including but not limited to: profit and loss responsibilities, salary administration, employee management, budget preparation, and budget administration.
- A commitment to the mission of the Portland Gay Men’s Chorus.
Interest and passion working with the arts and LGBT community.
- Excellent verbal and written skills including grant proposals, campaign and promotional materials;
- The ability to present a professional and positive image to a wide variety of individuals and organizations;
- Experience cultivating and managing individual donors and corporate sponsors and proven experience in generating diversified revenue sources;
- Experience in all elements of donor event planning and management;
- Database expertise and experience writing reports;
- Experience with marketing, marketing strategies, media relations, branding standards, and managing advertising contracts;
- Strong organizational and communication skills with ability to manage and prioritize multiple projects and tasks;
- Experience working with a volunteer board of directors and managing paid and volunteer staff;
- Experience with contract negotiation and administration;
- Highly dependable, takes initiative, has good judgment and is able to function with minimal supervision. Must be able to work independently and produce high quality work;
- Understanding and grounding within the music and/or arts community and their patrons.
Principle Duties and Responsibilities:
- With the Board, the Artistic Director, the Finance Committee, and other staff members, the ED develops the organization's annual budget on a timely basis for Board approval.
- The ED will participate in the preparation of the Corporation’s annual budget, tracking of financial matters, and the preparation of financial reports.
- The ED will oversee the disbursement of checks for the purchase of assets and services, make deposits, and disburse payroll as outlined in the policies of the Corporation.
- The ED is an ex officio member of the Finance Committee.
Marketing and Public Relations:
- The ED oversees the work of marketing.
- The ED will monitor and approve any public relations material distributed to the general public or news media including, but not limited to, press materials, playbills, flyers, newsletters, posters, promotional items, and logo usage.
Development and Fund Raising:
- The ED oversees the work of the Development Director, assists in the creation of an annual fundraising plan, and presents the plan to the Board as part of the annual budget.
- The ED monitors and approves fundraising campaigns including, but not limited to, publications, solicitations, grant applications, event and fundraiser invitations or promotions, and special programs.
- The ED directly interacts with Major Donors and is responsible for strengthening endowment, and planned giving strategies.
- The ED collaborates with the Board of Directors regarding strategic planning and oversees implementation of any strategic plan approved by the Board of Directors. These duties include establishing timelines and maintaining timely communication with relevant staff/volunteers to ensure that intermediate benchmarks are successfully completed and final goals are met.
- The ED supports the Board in ensuring that ongoing planning sessions are held in a timely fashion so that strategic plan documents are updated and perpetuated.
- The ED collaborates with the Artistic Director to insure the appropriate business arrangements for performances, recordings, and tours.
- The ED negotiates contracts for performance venues and will serve as the liaison for house management, ticketing, as well as arrangements and accommodations for guests and artists.
- The ED supervises all administrative staff, including volunteers.
- The ED oversees daily business operations, negotiation of vendor contracts, and serves as liaison with the office landlord.
- The ED interfaces with the Chorus officers and Chorus management to advise them regarding Corporate Policies and Procedures.
How To Apply
Applications for this position will be accepted through April 15, 2023 with the review process beginning immediately thereafter. PGMC anticipates the interview process being completed and a finalist selected no later than June 1, 2023. The new Executive Director is expected to begin this position NLT July 15, 2023.
The Portland Gay Men’s Chorus is committed to a diverse workplace and strongly encourages people of color, people with disabilities, women, veterans, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, LGBTQ+, or any other status protected by Federal and Oregon laws governing nondiscrimination in employment to apply.
Send your Cover Letter, Resume, and References to email@example.com